Aviation Into-plane Reimbursement (AIR) Card® Overview
The U.S. Government AIR Card® Program is a government program that provides the Department of Defense Military Services and Federal Civilian Agencies and State and Local Law Enforcement a means to procure aviation fuel, fuel related supplies and approved ground services worldwide at both Defense Logistics Agency Energy contract locations and commercial airports. Sponsored by DLA Energy, the program is based on a charge card which can be electronically swiped, mechanically imprinted or hand scribed onto a commercial delivery ticket (DD1898).
AIR Card® Accepting Locations:
AIR Card® Account Setup:
Detailed instructions which outline the procedures to follow in order to setup an AIR Card® account can be found on the DLA Energy AIR Card® Program page: AIR Card® Program Page
AIR Card® Authorized Purchases:
- Aviation fuel
- Aviation fuel related products (additives)
- Authorized ground services such as (landing fee, de-icing, ground equipment fees, etc).
The card user may not be a contractor. The card user is responsible and accountable for all purchases. Review all purchases annotated on the receipt prior to signing. The established policies and guidance to assist you can be found at the AIR Card® Program page: AIR Card® Program Page
AIR Card® Benefits
- Discounts offered on fuel and ancillary services
- Worldwide card acceptance
- 24/7 Customer support
Online account access
- One card assigned to an aircraft
AIR Card® Management Controls:
AIR Card® Misuse and Gratuities:
Executive Order 12731 of 17 October 1990, titled “Principles of Ethical Conduct for Government Officers and Employees,” clearly identifies the standard of conduct expected of AIR Card® users. Card users are considered government procurement officials when they purchase the fuel and services. Card users shall not misuse the card nor accept gratuities. The card is authorized for OFFICIAL USE ONLY.
AIR Card® Split Billing:
DLA Energy pays all fuel, additives, and fuel related taxes and then bills the unit at the applicable standard and/or local purchase price. The card provider reimburses the merchant for non-fuel items and directly bills the unit incurring these charges. AIR Card® customers are responsible for paying all non-fuel charges.
AIR Card® Training Opportunities:
AIR Card® Accountable Official, Management and Card User training is available via computer based training which provides a certificate upon completion. The CBT training can be found at the AIR Card® Program page: AIR Card® Program Page
AIR Card® Transaction Process:
AIR Card® fuel purchases are provided electronically by the card provider to the Business Systems Modernization Energy (BSM-E) Fuels Automated Systems Enterprise Server (FES). The user must register through the Account Management and Provisioning System (AMPS) to access the FES. The registration can be found at: https://amps.dla.mil
Hierarchical Support: The AIR Card® Program Office working in concert with the services and card provider must track the ownership of each AIR Card® account. The hierarchy levels were setup to provide effective controls, communication and overarching responsibility and support to the program. There are five hierarchy levels as well as the assigned card user.
Level 1 DLA Energy: Establishes procedures and policies for the program. Provides oversight and management of the AIR Card® Program.
Level 2 Component Program manager (CPM): CPM’s provide Service or agency-specific program management and ensure continuity and accountability of the program within their commands.
Level 3 and 4 Agency Program Coordinator (APC): The APC is the primary liaison for establishing, administering, maintaining and reporting on the AIR Card® Program within their commands.
Level 5 Accountable Official (AO): The AO is responsible for verifying receipts, creating obligations and paying fuel card bills. The AO may be held pecuniary liable for erroneous payments.
Certifying Official (CO): The CO is held pecuniary liable for certifying and validating their agency’s non-fuel invoices.
Level 6 Card User: is the individual that uses the AIR Card® for the purchase of authorized fuel and services. Card Users are held responsible to the government for any transaction not made for official government use